Roles & Responsibilities
HR & Admin Assistant will be responsible for managing Employee Full Life Cycle, he/she will also assist in payroll management and other HR/Admin related duties.
Job Duties
Office Administration
- Handle incoming calls and attend to visitors
- Maintain up-to-date employee contacts and records
- Make travel arrangements including insurance and visas application
- Provide office administrative support to ensure smooth running of the Representative Office including managing office supplies, stationeries, incoming mails and vehicle administration.
- In charge of office facilities including renewal of office space, maintenance of office, and utilities like power and water supply, etc
- Assist in the application of all required licenses for business operations in Thailand
- Assist the sales team to apply export permit for suppliers
- Review and update forms, letters and administration templates when required.
- Prepare and issue HR-related letters to staff
- Act as a bridge between the office and external stakeholders such as auditors, custom brokers, government departments for work like work permit application etc. and assist with the filing of claims
- Any other ad hoc administrative duties as assigned by the supervisor
Human Resources
Recruitment
- Support recruitment by posting vacancies on various recruitment platforms and managing responses to candidates
- Schedule and conduct initial screening interviews for shortlisted candidates
- Extend job offer to candidates
- Update employee job descriptions as and when needed
Onboarding/ Offboarding
- Conduct new employee onboarding and offboarding.
Performance Management
- Assist HR Manager to follow-up on KPI settings for Management’s confirmation and yearly appraisal
Training
- Monitor training budget and maintain training calendar
- Conduct training analysis surveys to find out about employees’ training progress to increase productivity
- Be involved in training administration including course registration, training grant, updating of training records, and training feedback, etc
Compensation & Monthly Payroll Processing
- Prepare new employee’s salary proposal for approval
- Conduct yearly salary benchmarking
- Support in annual salary review exercise
- Stay abreast of local employment regulations and adjust employee benefits when necessary
- Yearly review and renewal of employee related insurances
- Drive employee engagement programmes
Any other ad hoc human resources duties as assign by the supervisor
Job Prerequisites
- Diploma in Business Administration
- At least 2 years of relevant working experience in administrative support
- Self-starter with initiative to get the job done
- Possess good interpersonal and communication skills
- Meticulous with an eye for detail
- A team player who is able to work independently
- Able to work under pressure in a fast-paced environment
