HR & Admin Executive will be responsible for managing the employee full life cycle, he/she will also assist with payroll management and other HR/Admin duties listed below.

Administrative

• Handle incoming calls and attend to visitors
• Responsible for maintaining up-to-date employee contacts and employee records
• Make travel arrangement including insurance and visas application
• Provide office administrative support to ensure smooth running of the organization including manage office supplies, stationeries, incoming mails and vehicle administration
• Review and update forms & letters, administration templates when required
• Prepare and issue related letters to staff
• Any other ad hoc administrative duties as assign by the supervisor

• Support the HR Manager in preparation of the yearly recruitment plan and the manpower budget
• Support recruitment through posting vacancies on various recruitment platforms and manage responses to candidates
• Schedule and conduct initial screening interviews for shortlisted candidates
• Extend job offer to candidates
• Update employee job descriptions as and when needed

Onboarding/ Offboarding

• Conduct new employee onboarding and offboarding

Performance Management

• Assist HR Manager to follow-up on KPI settings for Management confirmation and yearly appraisal

Training

• Monitor training budget and maintain training calendar
• Conduct training analysis surveys to find out about employee training progress to increase productivity
• Be involved in training administration including course registration, training grant, updating of training records and training feedback, etc

Compensation & Monthly Payroll Processing

• Prepare new employee’s salary proposal for approval
• Conduct yearly salary benchmarking
• Support in annual salary review exercise
• Stay abreast of local employment regulations and adjust employee benefits when necessary
• Yearly review and renewal of employee related insurances
• Drive employee engagement programs