HR & Admin Executive (Singapore)

  • Singapore
  • Permanent, Full Time
    • Fresh/entry level

    Roles & Responsibilities

    Reports To
    HR Manager

    Job Overview
    The HR & Admin Executive will be responsible for managing every aspect of the employment process, including orientation and training new staff members. He/ She will also assist with payroll management and other HR and Admin duties listed below.

    Primary Job Duties


    Manage general administrative duties including but not limit to:

    • Handling phone calls and attending to visitors.
    • Filing and documentation.
    • Travel arrangement and insurance and Visas.
    • Manage office supplies and stationery and vehicles administration.
    • Calendar management and communication support.
    • Incoming mails administration
    • Foreign staff Accommodation including office maintenance etc.
    • Updating employee contact list.


    • Support preparation of the yearly recruitment plan and the budget.
    • Sourcing and attracting candidates by using job advertisement platforms and social media.
    • Conducting interview sessions and evaluation of candidate’s suitability.
    • Extending job offers to candidates.
    • Quarterly updating of employee job descriptions.


    • Conduct onboarding orientation and offboarding employees
    • Onboarding administration for employees.
    • Offboarding administration for employees.


    Champion and follow-up KPI settings for Management confirmation and yearly appraisal.


    • Maintaining the training calendar and Administration monitoring training budget.
    • Conducting training analysis survey to find out about employee training progress so as to increase productivity.
    • Training administration

    Compensation & Monthly payroll processing

    • Prepare salary proposal for approval.
    • Yearly salary Benchmark.
    • Involved in annual salary review exercise.
    • Maintain employees’ schedule of benefits.
    • Stay abreast with local employment regulations and make adjustments to employee benefits when necessary.
    • Yearly review and renewal of employee related insurances.
    • Driving employee engagement programs.

    Review and update forms & letters, Administration templates when required.

    • Preparing and issuance of related letters to employees


    Secondary Job Duties

    • Any other related ad-hoc duties related to this role.


    Job Requirements

    • At least Diploma in Human Resource or any equivalent qualifications.
    • Working experience of at least 2 years in related field.
    • Experience in using Infotech software.
    • Able to communicate and write with both English & Mandarin.


    To Be Advised