HR & Admin Executive (Singapore)

• Singapore
• Permanent, Full Time

• Fresh/entry level

Reports To
HR Manager

Job Overview
The HR & Admin Executive will be responsible for managing every aspect of the employment process, including orientation and training new staff members. He/ She will also assist with payroll management and other HR and Admin duties listed below.

Primary Job Duties

Administrative

Manage general administrative duties including but not limit to:

• Handling phone calls and attending to visitors.
• Filing and documentation.
• Travel arrangement and insurance and Visas.
• Manage office supplies and stationery and vehicles administration.
• Calendar management and communication support.
• Incoming mails administration
• Foreign staff Accommodation including office maintenance etc.
• Updating employee contact list.

Recruitment

• Support preparation of the yearly recruitment plan and the budget.
• Sourcing and attracting candidates by using job advertisement platforms and social media.
• Conducting interview sessions and evaluation of candidate’s suitability.
• Extending job offers to candidates.
• Quarterly updating of employee job descriptions.

Onboarding

• Conduct onboarding orientation and offboarding employees
• Onboarding administration for employees.
• Offboarding administration for employees.

Performance

Champion and follow-up KPI settings for Management confirmation and yearly appraisal.

Training

• Maintaining the training calendar and Administration monitoring training budget.
• Conducting training analysis survey to find out about employee training progress so as to increase productivity.
• Training administration

Compensation & Monthly payroll processing

• Prepare salary proposal for approval.
• Yearly salary Benchmark.
• Involved in annual salary review exercise.
• Maintain employees’ schedule of benefits.
• Stay abreast with local employment regulations and make adjustments to employee benefits when necessary.
• Yearly review and renewal of employee related insurances.
• Driving employee engagement programs.

Review and update forms & letters, Administration templates when required.

• Preparing and issuance of related letters to employees

Secondary Job Duties

• Any other related ad-hoc duties related to this role.

Job Requirements

• At least Diploma in Human Resource or any equivalent qualifications.
• Working experience of at least 2 years in related field.
• Experience in using Infotech software.
• Able to communicate and write with both English & Mandarin.